Note

This lab is an optional item in the Looker Studio Pro Essentials course.

This lab environment is currently under development and may exhibit occasional unexpected behavior. While we are actively working to improve its reliability, you may encounter instances where the product interface differs slightly from the lab instructions. Should this occur, please try the following:

• Refresh the page.
• Log out and log back in.
• Start a new lab environment.

A demo video is provided at the end of the lab to further familiarize you with the Looker Studio Pro features. We appreciate your understanding as we work to enhance this lab experience.

Overview

Looker Studio Pro is the premium version of Looker Studio. This lab is intended for Looker Studio users to learn and practice using team workspace with Pro subscription. Building insightful data reports in Looker Studio is not in the scope of this lab

Objectives

In this lab, you learn how to perform the following tasks:

• Purchase a Pro subscription in Looker Studio and assign a license to a user.
• Get familiar with the UI in Looker Studio Pro and create a team workspace.
• Manage folders and assets in a team workspace.
• Manage users and roles in a team workspace.

Setup

For each lab, you get a new Google Cloud project and set of resources for a fixed time at no cost.

1. Sign in to Qwiklabs using an incognito window.

2. Note the lab's access time (for example, 1:15:00), and make sure you can finish within that time.
   There is no pause feature. You can restart if needed, but you have to start at the beginning.

3. When ready, click Start lab.

4. Note your lab credentials (Username and Password). You will use them to sign in to the Google Cloud Console.

5. Click Open Google Console.

6. Click Use another account and copy/paste credentials for this lab into the prompts.
   If you use other credentials, you'll receive errors or incur charges.

7. Accept the terms and skip the recovery resource page.

This lab has two sets of user credentials. Use username1 to log in first and follow lab instructions.

Looker Studio setup

Once you've logged in to the Google Cloud console, open lookerstudio.google.com in a new tab. You should be automatically logged in with your lab's username, but, if not, log out and sign in with the lab credentials in username 1: .

Task 1. Purchase a Pro subscription

Before you start to perform the tasks in this lab in Looker Studio Pro, you will need to purchase a Pro subscription.

1. In the top right corner, click on the gear icon besides your profile icon. On the new dialog window, select Pro subscription from the left side navigation.
2. In the Get Looker Studio Pro screen, enter the project_id: in Google Cloud Project. Wait until all the checking steps are completed with a green tick. Click Next.
3. In the Add people and groups , add user 2’s email address: Click Next.
4. Review the overview information of your Pro subscription and click Buy.
5. Wait until the loading icon disappears and a banner pops up. Then you can close the Get Looker Studio Pro screen.
6. If the Looker Studio instance did not automatically refresh, please refresh the webpage. You will see “Looker Studio” changes to “Looker Studio Pro” on the top of the screen.

Now you have purchased a Pro subscription in Looker Studio, which allows you to access Looker Studio Pro features.

Click Check my progress to verify your performed task. Purchase a Pro subscription

Task 2. Create a team workspace

In this task, you will create team workspaces in the project that you used to purchase Pro subscription.

1. From the left side panel, click Create.
2. Find New Team Workspace on the bottom of the drop down list, hover on it, and view the available projects.
3. Click project_id to create a new workspace in the project.
4. Enter the name Finance. Click Create.
5. Repeat steps 1 to 4 and create another team workspace with the name Legal.

You have successfully created two team workspaces, “Finance” and “Legal", in the project.

Task 3. Create a folder inside a workspace

In this task, you will create a folder in the “Finance” workspace.

1. Find and select Finance workspace on the left side panel.
2. Once you are in the Finance workspace, click on Finance and open the dropdown list.
3. Review the functions on the dropdown list and select Create new folder.
4. Enter the name EMEA and click Create.

You have successfully created a folder in the team “Finance” workspace.

Task 4. Manage folders and assets

In this task, you practice renaming folders, creating subfolders, and managing assets in folders. Note that you will create an empty report in this task to practice managing assets in folders. If you want to practice building insightful reports in Looker Studio, please use the Looker Studio labs listed in the course reading material for “Looker Studio Pro Essentials.”

1. Navigate to the EMEA folder in the Finance workspace.
2. Click EMEA to open the dropdown list. Review the functions and click Rename.
3. Enter the new name APAC and click Update.
4. Now you are in the APAC folder. Click APAC to open the dropdown list. Review the functions and click Create new folder.
5. Enter the name Billing and click Create.
6. Now you are in the subfolder named Billing. Click Billing to open the dropdown list. Review the functions and click Create new report.
7. Enter your basic info and agree on terms of service and click Continue. Select “No” to all the options and click Continue.
8. Close the Add data to report window. Rename the report 2024. You have created an empty report.
9. Click the Looker Studio icon to return to the home page.
10. Navigate to the folder Billing: Finance > APAC > Billing, and find report 2024. Click on the three dots, and select Move to in the dropdown list.
11. Select Finance on the dropdown list and click Next. Read the notification on the new dialog window and click Move.

You have successfully created a subfolder named “Billing” in the folder “EMEA”. You have also created a report in the folder and moved the file.

Task 5. Manage users and roles in team workspaces

In this task, you practice granting roles in Workspace to other Looker Studio Pro users.

1. Navigate to the Finance workspace, click on Finance, and open the dropdown list.
2. Review the functions on the dropdown list and select Manage members.
3. Enter username2’s email address: and select the Viewer role. Click Send. After the window finishes loading, you can review the list of users in the workspace. Then click Done.
4. Find report 2024. Click on the three dots, and select Move to in the dropdown list.
5. Select Legal on the dropdown list, and click Next. Read the notification on the new dialog window and note the alert 1 team workspace member will lose access, because user2 is not a member of the Legal workspace. Click Move.
6. Navigate to the Finance workspace, click on Finance, and open the dropdown list.
7. Review the functions on the dropdown list, and select Manage members.
8. Click Viewer on user2, and review other workspace roles that you can assign to the user. Select Remove access.

You have successfully added a member in a team workspace in Looker Studio Pro.

Demo video

End your lab

When you have completed your lab, click End Lab. Qwiklabs removes the resources you’ve used and cleans the account for you.

You will be given an opportunity to rate the lab experience. Select the applicable number of stars, type a comment, and then click Submit.

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• 4 stars = Satisfied
• 5 stars = Very satisfied

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